Your privacy is important to us. It is Evergreen’s (Stonks Oy) policy to respect your privacy regarding any information we may collect from you across our website, https://joinevergreenapp.com, and other sites/apps we own and operate.
We only ask for personal information when we truly need it to provide a service to you. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used. To read more about personal information usage, read our data privacy statement.
We only retain collected information for as long as necessary to provide you with your requested service. What data we store, we’ll protect within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.
We don’t share any personally identifying information publicly or with third-parties, except when required to by law.
Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and practices of these sites, and cannot accept responsibility or liability for their respective privacy policies.
You are free to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services.
Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. If you have any questions about how we handle user data and personal information, feel free to contact us.
This policy is effective as of 1st June 2020.
Data Privacy Statement
Privacy is important to us, and we are committed to protecting personal information that is processed in our product and service. This data privacy statement explains our purposes and legal basis for what information we may collect about data subjects, sources of information and how the information is processed.
What personal data does Evergreen use?
In order for our customers to fully utilize the service we collect following personal information from active users: name, email, Slack profile picture url & sent recognitions.
How does Evergreen collect the data?
Evergreen is a SaaS-software, which uses user input and integration to service providers to collect the personal data. We use Slack API to get relevant data related to your organization.
How is personal data processed?
Evergreen (Stonks Oy) stores and processes the personal data in cloud database located within EU and uses it to create the Evergreen service. We only use data to enrich the usage of our service and do not share it with any third-parties. Processing is limited to have a minimal privacy impact and the processing of personal data is not extended beyond what the data subjects could reasonably expect.
Detailed information about our Data Records
Name of the record
The name of the personal data record is Database Record of Evergreen (“Record”). Data subjects of the Record are the users of Evergreen software.
Pursimiehenkatu 14 b 34
Data Privacy Officer
Purpose and legal basis of processing Personal Data
Processing of a limited amount of personal data is based on our legitimate interest to freely conduct business and maintain Evergreen Service in accordance with European Union law and national laws.
Sources of Personal Data
Evergreen (Stonks Oy) collects personal data from the input of the person and via third-party service APIs (currently Slack).
Content of Personal Data
The Register may contain the following personal data of Evergreen users:
- Basic information (name)
- Contact information (email address)
- Usage related information (sent & received recognitions)
Transfer of information
The data that Evergreen collects from data subjects is not transferred to, or stored at, a destination outside the European Economic Area (“EEA”).
Personal Data may be disclosed to authorities in cases required by the mandatory local legislation or court order. Data may also be disclosed if the disclosure is permitted by applicable law or regulation.
Retention of Personal Data
Personal data will be retained in the database as long as seem fit by Stonks Oy. Customer has the right to request for a data erasure for his/hers personal data.
The information security of personal data and processing and confidentiality, integrity and usability are ensured with appropriate technical and administrative measures.
All databases and information systems are accessible only with individual and personal login information (username and password) granted by Slack. The rights to access the master database are restricted, so that the information can only be viewed and processed by persons who are legally admitted and required to do so. The customers and users of our Service may only have access to the personal data which is made available to them.
Rights of data subject
You as a Data Subject whose personal data is governed by the EU General Data Protection Regulation, have the certain rights and this section of the database privacy notice is intended to provide to you information on your rights.
The EU General Data Protection Regulation grants you the below-detailed rights concerning your personal data in the extent that it has been recorded into the Database Record. In the use of your rights, we emphasize that the nature of our service is to collect, index and filter public data, and all personal data in our Record is obtained from other public sources. If the data is modified or removed from the original source, it will also be modified or erased from our Service shortly.
For any of the below detailed rights, please submit all requests and inquiries on data protection primarily to the following address email@example.com
Information and access to personal data
The data subject has right to receive information; what data is being collected, the purposes of the processing for which the personal data are intended as well as the legal basis for the processing and the recipients or categories of recipients of the personal data if any.
If your data is included in the Evergreen database, its processing shall be governed by this Evergreen Database Record.
Right of access by the data subject
The data subject has the right to obtain from Evergreen information about whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data.
Evergreen will confirm to you if your data is included in our Services, what is the data identifiable to you that we have gathered, and provide you with information about the original source of your personal data.
Right to rectification
The data subject shall have the right to obtain from Evergreen the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
Right to erasure
The data subject has the right to request erasure of personal data in the Register, if the legal basis for processing of personal data has ceased. Despite the request for erasure, the data may not be erased if there is a legal basis for maintaining the data, or if Evergreen is obliged to process personal data for the establishment, exercise or defense of legal claims.
Right to file a complaint
You may also file a complaint to the supervisory authority, if you consider that the processing of personal data violates the relevant data protection legislation in force. The national supervisory authority in Finland is Data Protection Ombudsman (firstname.lastname@example.org).